Any questions, please call Becky at 608.742.2176 ext 310 or email firstname.lastname@example.org
115 W Pleasant St.
Portage, WI 53901
Business Permits can be found on this page. Find the license or permit form you are interested in. Then fill out the form and return to City Hall, 115 W Pleasant St.
ALCOHOL LICENSE FORMS
Alcohol, Cigarette and Tobacco Products Retail License Forms
Note: Please review the City Ordinance regarding Temporary Class 'B' Fermented Malt Beverages Licenses and Temporary 'Class B' Wine Licenses.
City of Portage Supplemental Forms - required for all new applications
Alcohol and Fermented Malt Beverage Application Class A Supplemental Form
Alcohol and Fermented Malt Beverage Application Class B and C Supplemental Form
Class A Liquor License Evaluation Guidelines
Class B Liquor License Evaluation Guidelines
LICENSE RENEWAL APPLICATIONS
Below are the City forms needed for license renewal. Each form can be filled out on the internet but then will need to be printed and brought to the office with payment. Any questions, please call Becky at 742-2176 ext 310 or email email@example.com
PUBLIC WORKS APPLICATIONS
SPECIAL EVENT ORDINANCE & PERMIT APPLICATION
Below find a link to the application for the Special Event Permit and Street Use Permit. Please note that the Special Event Permit application must be received at least 45 days prior to the event. The Street Use Permit Application must be completed 15 days prior to the event.
Chapter 66, Article V. Division 4. Street Use Permits
Sec. 66-261. Purpose. The streets in possession of the city are primarily for the use of the public in the ordinary way. However, under proper circumstances, the city clerk, following review and approval by the Chief of Police and Public Works Director, may grant a permit for street use, subject to reasonable municipal regulation and control. Therefore, this division is enacted to regulate and control the use of streets pursuant to a street use permit to the end that the health, safety and general welfare of the public and the good order of the city can be protected and maintained. Persons or groups who successfully obtain a Special Event Ordinance shall not be required to obtain a separate Street Use Permit under this division.
Sec. 66-262. Application. A written application for a street use permit by persons or groups desiring the same shall be made on a form provided by the city clerk and shall be filed with the city clerk. The completed application must be received by the city clerk no later than fifteen (15) days prior to the proposed street use. The Chief of Police or Public Works Director have the authority to order immediate street closure if public safety or public/private property is threatened.
Sec. 66-263. Review by chief of police and director of public works. The application shall be reviewed by the director of public works and chief of police for their recommendation as to the affect that the temporary closing of the street will have on the public safety and traffic movement in the area during the time the street may be closed.
Sec. 66-264. Standards for approval or Mandatory denial of street use permit. Review of an application for a street use permit shall consider the following factors:
(1) Compliance with Laws. The proposed street use shall be denied if it would violate any federal or state law or any ordinance of the city.
(2) Traffic volume, route and circulation. The proposed street use will not substantially hinder the movement of police, fire or emergency vehicles, constituting a risk to persons or property.
(3) Completeness of Application. The Director of Public Works and Chief of Police in reviewing the application may request additional information necessary for consideration.
(4) In the event the application is denied, the applicant shall receive written notification of such denial detailing the reason(s) for the denial within ten (10) days of the date the application was submitted.
Sec. 66-265. Permit fee. Each application for a street use permit shall be accompanied by a fee set forth in the official city fee schedule on file in the city clerk's office. In addition to the permit fee, the applicant shall be responsible for additional costs the City may incur (including hourly equipment and personnel costs as listed in the schedule of fees) in providing service or assistance with the proposed street use permit use.
Sec. 66-266. Appeal of Denied Permit. An applicant may modify the application to seek approval or request an appeal of a denied permit within five (5) days of the issuance of the denial. The appeal shall be considered by the Municipal Services & Utilities Committee. Such appeal shall be rendered by the Municipal Services and Utilities Committee within twenty (20) days from the request for the appeal.
Section 66-321 Special Event Ordinance
(a) Purpose. This Chapter is enacted to regulate and control the use of
streets and public property to insure that the health, safety and general welfare of the public and the good order of the City is protected and maintained. The City's authority to regulate streets and public property is contained in the Wisconsin Statutes, including, but not limited to, Sec. 349.185, Wis. Stats.
(b) Definitions. As used in this Chapter:
(1) Processions, parades, runs, walks, marathons, bicycle races, block parties, and similar activities have their usual and customary usage.
(2) "Highways" and "streets" have the meanings set forth in Wis. Stats. § 340.01, and also include alleys (as defined in Sec. 340.01, Wis. Stats.) and areas owned by the City of Portage which are used primarily for pedestrian or vehicular traffic.
(3) "Neighborhood Event" includes any planned gathering to take place in a residential location such as a residential street or cul-de-sac. Examples include neighborhood or residential block parties and estate sales or auctions.
(4) "Special Event" means any planned event on a highway or street in the City of Portage or on property owned by the City of Portage, including, but not limited to: processions, parades, runs, walks, marathons, bicycle races, block parties, transient or temporary public entertainment, festivals or celebrations, estate sales or auctions, political gatherings or events, and events requiring the issuance of a Temporary Class "B" alcohol license. For avoidance of doubt, a Special Event includes a Neighborhood Event.
(5) “Transient or temporary public entertainment” is one to which the public may gain admission by payment of an admission charge. A transient or temporary public entertainment includes shows, circuses, exhibitions, carnivals, or other traveling entertainment venues.
(6) "Person" means any natural individual, group, entity, organization, partnership, association, corporation, or limited liability company.
(c) Permit Required. No person may hold a Special Event on a highway or street in the City of Portage or on property owned by the City of Portage without first obtaining a Special Event Permit from the City.
(1) The Chief of Police has the authority to issue a Special Event Permit for a Neighborhood Event. Said permits shall be exempt from the fee as required in Section (j) and may be exempt from insurance as required in Section (l) herein. Issuance of a Special Event Permit for Neighborhood Event or other Special Event defined herein shall not require obtaining separate Street Use Permit.
(2) All other Special Event Permits shall be subject to review and approval by the City Administrator upon review by the Chief of Police, City Clerk, Director of Public Works, Fire Chief and Manager of Parks & Recreation (Departmental Review), subject to subsection (c)(3) below.
(3) The City of Portage reserves the authority, in its sole discretion, to refer any Special Event Permit application to the Legislative and Regulatory Committee or the Common Council for review and approval.
(d) Application. A person seeking to hold a Special Event shall file an application with the City Clerk on the form provided by the City Clerk. The application shall be filed at least forty-five (45) days before the Special Event. No application shall be considered that is filed fifteen (15) days or less from the date of the Special Event. The application shall contain the following information:
(1) The name, address and telephone number of the applicant or applicants.
(2) If the Special Event is to be conducted for, on behalf of, or by an organization or company, the name, address and telephone number of the organization's or company's headquarters and of individual(s) authorized to act on behalf of the organization or company.
(3) The name, address and telephone number of the person or persons who will be responsible for operating the Special Event.
(4) The proposed use, described in detail, for which the Special Event Permit is requested.
(5) The date(s) and duration of time during which the Special Event is to occur.
(6) An accurate description of the portion(s) of the street(s) or property to be used.
(7) The applicant shall indicate if the Special Event requires complete, partial, or no closure of any streets.
(8) A map of the Special Event, including the street(s)/property to be used, the route of the event, and the placement of any tents, facilities, or equipment.
(9) The approximate number of persons who will attend the Special Event.
(10) Any other information that the City deems necessary or appropriate.
(e) Exemptions. A Special Event Permit is not required for assembling or movement of a funeral procession or military convoy. A Special Event, including a parade, sponsored by an agency of the federal or state government, acting in its governmental capacity within the scope of its authority, may be required to obtain a Special Event permit; however, the agency may be exempt from the permit fee and insurance requirements contained in this Chapter.
(f) Application Review. If the City Clerk determines that the Special Event Permit application is complete, the City Clerk shall forward the application to the Chief of Police, Director of Public Works, Fire Chief and Manager of Parks & Recreation for review (Departmental Review). If the Departmental Review determines that members of the Fire, Parks & Recreation, Police or Public Works Departments must assist with setup, operation, clean-up or be available to staff the Special Event, the applicant shall pay a deposit as established in the Fee Schedule. The City Clerk may require the applicant to provide additional information in support of the application if the Departmental Review deems the additional information necessary for review purposes.
(g) Representative at Meeting. The Departmental Review of the application may require a meeting or meeting(s) with applicant representative(s). If the Special Event Permit application is to be reviewed by the Legislative and Regulatory Committee or the Common Council, the applicant shall attend the meeting or meetings at which the application is considered. The applicant may be asked to provide additional information at the meeting or meetings.
(h) Action on Application. The individuals of the Departmental Review, the Legislative & Regulatory Committee, or the Common Council shall consider the following factors when deciding whether to grant a Special Event Permit:
(1) How vehicular traffic may be affected by the Special Event, including the effect, if any, of construction projects in and around the City.
(2) When the Special Event is scheduled to be held and the duration of the event, particularly if the event is scheduled between the hours of 10:00 p.m. and 7:00 a.m.
(3) Whether sufficient supervision will be provided to reasonably assure orderly conduct by the attendees.
(4) Whether the location, facility or City has adequate resources to accommodate the event.
(5) Whether the Special Event is primarily for private or commercial economic gain, unless the event is an estate sale or auction.
(6) Whether the Special Event will negatively affect the health, safety or general welfare of the public, including, but not limited to, the movement of police, fire, or emergency vehicles within the City.
(7) Whether the operation of the Special Event violates any federal or state law or City ordinance. The City Administrator, Legislative & Regulatory Committee, or the Common Council may deny a Special Event Permit application if, in their discretion, it is determined that one or more of the factors identified above warrant denial of the application. Further, the City Administrator, the Legislative & Regulatory Committee, or the Common Council may place conditions on the approval of a Special Event Permit application. If a Special Event Permit is granted, the permittee shall comply with all conditions placed on the Permit, if any, and with all applicable federal and state laws and City ordinances and regulations.
(i) Appeal of Permit Denials. If a Special Event Permit application is denied by the City Administrator, the applicant may appeal the denial to the Legislative & Regulatory Committee by filing a request with the City Clerk within five (5) days of the application denial. The Legislative & Regulatory Committee shall consider the appeal and make a recommendation to the Common Council sustain or overturn the decision to deny the permit, or send the application back to City Administrator with direction for further review the application. In each instance, the Common Council shall consider the recommendation of the Legislative & Regulatory Committee within fifteen (15) days of the Committee recommendation. If a Special Event Permit application is denied by the Common Council, there is no further appeal.
(j) Permit Fee. Each application for Special Event Permit shall be accompanied by a fee per the City Fee Schedule. Applications that are filed less than forty-five (45) days before the Special Event are subject to a double application fee, which shall be paid before the application is considered. Further, an application for a Special Event that is not a Neighborhood Event shall be subject to a Special Event fee, pursuant to the City Fee Schedule or fees specified in a written agreement between the applicant and the City. The Deposit shall be returned to the applicant upon completion of the Special Event less any costs the City incurs in the actual assistance during setup, operation, clean-up and/or staffing required by the City. Additionally, costs to restore or repair damage to facilities and property owned by the City as a result of the Special Event shall be deducted from the Deposit. Any remaining balance shall be returned to the applicant within ten (10) days of the completion of the Special Event along with an itemized listing of any deductions. If the amount of the Deposit is insufficient to cover such City incurred expenses, the City shall invoice the applicant for the remaining balance. The fees referenced in the preceding sentence are intended to cover costs the City incurs relating to the Special Event.
(k) Neighborhood Events. Each application for a Special Event Permit for a Neighborhood Event shall include a petition designating the proposed area of the street to be used and the time for such use. The petition shall be signed by adult residents from not less than seventy-five percent (75%) of the households on the portion of the street designated for the proposed use. The petition shall be verified and shall be submitted in substantially the following form:
PETITION FOR SPECIAL EVENT PERMIT
We, the undersigned residents of the ____________ hundred block of ____________ Street in the City of Portage, hereby consent to the ____________ recreational or business use of this street between the hours of ____________ and ____________ on ____________, the ____________/____________/____________ day of ____________, 20____________, for the purpose of ____________. We also hereby consent to the City of Portage granting a Special Event Permit for use of the portion of the street identified above for the use identified, and do hereby agree to abide by any conditions that the City of Portage places on the Special Event Permit. We further understand that the Permit will not be granted for longer than twelve (12) hours, and agree to remove from the street before the end of the Special Event all equipment, vehicles, and other personal property placed or driven thereon during the Special Event.
We designate ____________ as the responsible person or persons who shall apply for a Special Event Permit.
(l) Insurance. An applicant for a Special Event Permit may be required to furnish the City Clerk with a certificate of insurance written by a company licensed in the State of Wisconsin, approved by the City Clerk, and covering any and all liability or obligations that may result from the Special Event, including any and all activities and operations by the applicant and the applicant's employees, agents, or contractors, including worker's compensation coverage in accordance with Chapter 102 of the Wisconsin Statutes. The certificate shall be written in comprehensive form and shall protect the applicant and the City against all claims arising out of the Special Event, including, but not limited to, any act or omission of the applicant and the applicant's employees, agents, or contractors. The policy of insurance shall provide minimum combined single limits for bodily injury and property damage of One Million Dollars ($1,000,000.00) or such other insurance limits as deemed adequate by the City. The certificate of insurance (and any required endorsements) shall name the City of Portage as an Additional Insured and must be submitted to the City Clerk at least five (5) days before the Special Event is to occur.
(m)Indemnification. The applicant shall indemnify, defend and hold harmless the City of Portage and its officers, officials, agents, and employees against all loss or expense (including liability costs and reasonable attorney's fees) by reason of any claim or suit, or of liability imposed by law upon the City or its officers, officials, agents or employees, for damages because of injury, including death at any time resulting therefrom, sustained by any person or persons, or on account of damages to property, including loss of use thereof, arising from, in connection with, caused by or resulting from the Special Event.
(n) Cleanup Requirements. The applicant shall return the site to the condition that existed before the Special Event occurred within twenty-four (24) hours of the completion of the event. The City may require the applicant to provide a deposit in an amount to be determined by the City to insure that the site is adequately restored.
(o) Termination of Permit and Special Event. A Special Event may be immediately terminated, and the Special Event Permit revoked, while the event is in progress, if the Chief of Police or his or her designee determine that the health, safety or general welfare of the public, including participants at the event, is endangered by activities generated as a result of the event, or if the Special Event has violated any conditions placed on the event in the Permit, or if the Special Event has violated any City ordinances.
(p) Emergency Revocation. The Chief of Police or his or her designee may revoke a Special Event Permit that has already been issued if the Chief of Police or Fire Chief or his or her designee determine that revocation is justified by an actual or potential emergency due to weather, fire, riot, other catastrophe or likelihood of a breach of the peace, or by a major change in the conditions forming the basis for the issuance of the Permit.
(q) Penalties. Any person who violates any provisions of this Chapter shall be subject to a penalty as provided in Section 1-15 of this Code. Additionally, failure to comply with any provisions of this Chapter may result in the withholding of approval on any subsequent permit applications for this or other permits required by the City.
CITY HALL BASEMENT USE
The Community Room is available to groups or individuals within the Portage area for civic, educational, cultural or any other purposes of community benefit. Private use of the facility may be permitted provided, however, that use by other than not-for-profit groups shall be limited to activities which do not charge admission; offer items for sale; and are not intended as “money-making” events.
POLICIES AND PROCEDURES
The following policies and procedures shall apply to all groups or individuals requesting use of the Community Room.
- City sponsored recreation programs, other city sponsored programs/services and senior nutrition site programming shall have priority use of the Community Room.
- The Community Room is available to groups or individuals within the Portage area for civic, educational, cultural or any other purposes of community benefit. Private use of the facility may be permitted provided, however, that use by other than not-for-profit groups shall be limited to activities which do not charge admission; offer items for sale; and are not intended as “money-making” events.
- Except for city-related programs and senior nutrition site activities, the Community Room shall not be available for use on a recurring or routine basis more than once every two months.
- Generally, the facility will be available for use on an “after hours” basis (5 p.m. – 10 p.m.) Monday through Friday and at any hour on Saturday and Sunday.
Use of Facilities
- Groups (individuals) renting the Community Room accept responsibility for the repair and/or replacement of damaged or missing equipment, or damage to the facility.
- Set-up and take-down of tables, chairs and other equipment shall be the responsibility of the party renting the facility.
- All areas rented are to be cleaned; equipment and utensils used are to be cleaned and returned to proper storage; and table/chairs are to be arranged in the same manner as found.
- Kitchen facilities are available for use by groups subject to a separate rental charge of $25.00. Groups or individuals who wish to use kitchen facilities must so indicate on the “Community Room Application” form.
- No smoking or use of Alcoholic Beverages is permitted.
- Admission charges and fund-raising activities by other than community not-for-profit organizations is prohibited.
- Partisan political activities are not permitted.
Application, Approval and Fees
- Groups or individuals wishing to use the Community Room must submit a “Community Room Use Application” to the City Clerk.
- Subject to the conditions contained herein, the City Clerk may approve applications for facilities use.
- Application for use shall be made in advance but no longer than six (6) months prior to the date of requested use.
- Upon approval of a “Use Application”, the applicant(s) shall pay the appropriate fee to the City Clerk as follows:
a) Dining Room Only . . . . . . . . $25.00
b) Dining Room/Kitchen . . . . . . $50.00
The above fees may be waived for applicants representing recognized “not-for-profit” organizations.
- In addition to the facilities use fee presented above, all applicants will be assessed a $30.00 deposit which will be held pending an “after-use” inspection of the facility. If the premises have been properly cleaned and maintained as provided in Section II, the deposit will be refunded to the applicant. However, should the City be required to clean the facility then the deposit shall be retained as a maintenance fee.